KiwiHR vs VIVA HR
KiwiHR and VIVA HR tackle HR management from two distinct angles. KiwiHR offers a deep, modular suite covering HRIS, Performance, and ATS needs. VIVA HR focuses specifically on providing an affordable, streamlined recruiting pipeline. Decide if you need a comprehensive employee lifecycle manager or just a great dedicated hiring tool first.
Intuitive HRIS for growing teams.
We found that this modular platform excels at simplifying core HR tasks like tracking leave and managing personnel files. Users frequently highlight the platform's intuitive interface and highly responsive support team as key strengths. Overall, we recommend it for small to mid-sized companies seeking to centralize their essential HR administration easily and efficiently.
Pros
- Very user-friendly interface for both admins and employees.
- Exceptional customer service that is reactive and solves issues fast.
- Efficiently centralizes employee records and automates leave tracking.
- Flexible, month-to-month subscription options are available.
Cons
- Low 3.0 aggregate TrustScore suggests underlying issues not captured in positive feedback.
- Specific advanced reporting functions, like combined yearly leave reports for tax purposes, were requested by users.
Affordable ATS with Powerful Collaboration Tools.
We recognize VIVA HR provides exceptional value and strong features, particularly for small businesses needing an accessible ATS. The platform excels at automated actions and team collaboration, which simplifies complex recruiting pipelines. Overall, we see VIVA HR as a powerful and affordable system, but potential users must also be aware of concerning reports related to unauthorized billing and platform-associated spam issues.
Pros
- Excellent value proposition, especially for small business ATS needs.
- Recruitment process is routinely described as smooth and stress-free.
- Automated actions significantly simplify complex HR workflows.
- Highly praised and responsive customer support team is readily available.
Cons
- Repeated association with candidate spamming and dubious emails on the platform.
- Reports cite difficulty canceling service and unauthorized recurring charges.
- Some high-value candidates are deterred by mandatory application questionnaires.
- Initial difficulty reported with posting jobs or receiving applicants during the trial stage.
AboutKiwiHR
This powerful modular solution covers the entire employee journey in one centralized system. It is a simple Core HR solution built right alongside built-in performance management capabilities. You can start with the modules you truly need and easily add components as your team grows. This helps you unify recruitment, essential HR management, and talent development in one cohesive location. ✅
AboutVIVA HR
VIVA HR is a robust platform designed to help organizations manage their talent acquisition and team engagement efforts. It appears built for internal users responsible for sourcing, hiring, and analyzing workforce metrics. The system provides practical communication tools, including Email and Text capabilities. It effectively helps you manage the full journey, from candidate Sourcing to issuing Offer Letters. VIVA HR aims to improve overall communication and workflow efficiency within your company. ✅
Highlights
Feature Comparison
Features Overview
We highlight the main differences and pick a winner for each feature.
Core HR Management
KiwiHR is designed as a full HRIS suite; VIVA HR focuses exclusively on hiring.
KiwiHR features a dedicated Core HRIS Manage module for essential functions. This covers employee databases, time/attendance, and crucial absence management. KiwiHR also includes payroll support, expense reporting, and specific whistleblowing functionality. VIVA HR is primarily an ATS and generally lacks these core HR management tools. The primary choice is holistic HR management (KiwiHR) versus specialized recruitment (VIVA HR). If you need an employee hub beyond hiring, KiwiHR is the clear choice.
Pricing Structure
VIVA HR is cheaper to start, but KiwiHR offers flexible, modular headcount scaling.
KiwiHR uses a modular system with prices scaling dynamically based on employee headcount. This means pricing is precise but can get complex as you grow. VIVA HR offers an aggressive starting price and simpler tiered plans. Their higher tiers remove user and posting limits, suggesting flat-rate scaling. VIVA HR provides a very accessible entry point for startups and small teams on a tight budget. KiwiHR's model better serves established companies counting every employee. KiwiHR offers a 20% discount for choosing annual billing over the monthly rate.
Performance Tools
KiwiHR offers a dedicated Performance module; VIVA HR lacks formal performance features.
KiwiHR includes a dedicated Performance Management Grow module. This module enables 360° feedback, objectives tracking, and employee engagement surveys. VIVA HR’s strength is streamlining the hiring funnel, and it does not offer structured performance management features. Its focus is pre-hire collaboration. KiwiHR supports nurturing talent after you hire them, making it better for retention strategies. This is a critical difference for companies focused on employee development. Companies prioritizing continuous development and structured reviews must choose KiwiHR for this functionality.
Hiring Features
Both use clear pipelines, but KiwiHR adds advanced AI and enterprise features.
KiwiHR’s ATS includes AI tools for drafting emails and summarizing complex interview feedback. The top tier includes AI fairness tools and BI integrations. VIVA HR excels at defining clear hiring pipelines and streamlined team collaboration through shared tools. Communication via text and email is simple. For basic, affordable, and effective recruitment, VIVA HR is fantastic. For enterprise compliance, detailed analytics, and AI assistance, KiwiHR pulls ahead. Both tools offer unlimited job posts on their mid-to-high level plans, ensuring they scale with your open req volume.
Integration Ecosystem
KiwiHR advertises 500+ partners plus enterprise API/SSO; VIVA HR claims thousands.
KiwiHR confirms access to an ecosystem of over 500 tech and service partners. The ATS Optimize plan includes robust API support and SSO. VIVA HR claims thousands of integrations are available, specifically mentioning HRIS integrations on the Growth plan. Specific partner details are more opaque. While VIVA HR suggests a larger volume, KiwiHR provides specific high-value enterprise features like SSO and BI integrations. These are vital for large, secure organizations. KiwiHR’s service partners also offer localized support for implementation and onboarding assistance.
User Experience
Both platforms receive high praise for user-friendliness from both admins and employees.
KiwiHR is frequently praised for its very user-friendly interface for both administrators and employees. Users cite excellent ease of use in reviews. VIVA HR is also highlighted as being easy to use, boasting a straightforward interface, especially for the hiring pipeline. It's noted as easy adoption. Neither tool suffers from a steep learning curve or clunky design based on external reviews. Usability is a strength for both systems. This means decision-makers can focus on features and pricing rather than worrying about poor adoption rates.
Support Quality
KiwiHR is praised for highly responsive and fast support; VIVA HR also mentions responsiveness.
KiwiHR users rave about the exceptional customer service, noting that the team is reactive and solves issues fast. All plans include live chat support. VIVA HR's customer service team is also highlighted as responsive and supportive, especially for smaller teams. Guided onboarding is available for new customers. KiwiHR offers a dedicated Customer Success Manager (CSM) on its highest ATS Optimize plan. VIVA HR doesn't explicitly mention dedicated CSMs. While both are strong, KiwiHR's specific positive feedback about speed and dedicated CSM options give it an edge in structured support.
Tellent, the People Decision Platform, costs between €83 and €1,374 per month with five main plans: ATS Start at €270/month, ATS Advance at €343/month, ATS Optimize at €1,374/month, Core HRIS Manage at €83/month, and Performance Management Grow at €83/month.
Tellent offers modular solutions; you can choose the Application Tracking System (ATS), the HRIS, or combine both to meet your specific business needs.
ATS Start
Price: €270/month (Save 20% with annual billing.) Websites Supported: Not explicitly stated Best For: Early-stage teams building their fundamental hiring processes. Refund Policy: Not explicitly stated Other Features:
- 5 active job posts
- CareersHub (single-page, no-code careers site)
- Multi-job board posting
- AI-powered email and feedback writing
- Standard reporting and analytics
- 5 active job posts
- CareersHub (single-page, no-code careers site)
- Team collaboration tools
- AI-powered email and feedback writing
- Unlimited data storage
- All Start features included
- Unlimited job posts
- CareersHub (multi-page, branded URL)
- ReferralsHub: employee referrals
- Candidate self-scheduling
- Everything in Advance included
- SSO and API support
- Testing environment
- Dedicated CSM and Onboarding support
- AI fairness tools and BI integrations
- Employee database and time/attendance management
- Absence and expense management
- HR reports & payroll support
- Custom modules for specific business needs
- Whistleblowing functionality
VIVA HR costs between $83 and $299 per month with three main software plans: Standard at $83/month, Growth (Most Popular) at $125/month, and Premier at $299/month, plus a managed service option called Autopilot.
Let's look closely at what features are included with each plan, so you can choose the best fit for your team. Billing is flexible, allowing monthly payments or annual billing which saves up to 42%.
Standard
Price: $83/mo Websites Supported: Not explicitly stated Best For: Limited hiring needs or small teams Refund Policy: Not explicitly stated Other Features:
- 5 Active Job Postings
- 1 Location
- 1 User
- Unlimited Candidates
- Candidate Automations
- 5 Active Job Postings
- 1 Location
- 1 User
- Unlimited Candidates
- Unlimited Culture Profiles
- Unlimited Job Postings
- Unlimited Locations
- Unlimited Users
- Unlimited Candidates
- Unlimited Culture Profiles
- All Growth Features +
- AI-powered Hiring Assistant & recruiting tools
- eSignatures
- Custom Roles & Permissions
- Text Messaging
- Managed job ad creation and optimization
- Applicant screening
- Pre-employment checks
- Schedule on-site interviews
- Job scorecards and interview guides
Pricing Notes
- KiwiHR pricing is modular and scales dynamically based on your company's employee headcount.
- VIVA HR offers an extremely low starting price point, beginning at approximately $1/month.
- KiwiHR provides a significant 20% savings if you opt for annual billing over monthly.
- VIVA HR reviews occasionally warn about unexpected fees and billing friction after the trial period ends.
Pricing Head-to-Head
User Reviews
The platform, known as KiwiHR and now Tellent HR, holds a 3.0-star rating across 56 Trustpilot reviews. Users consistently praise its exceptional ease of use, specifically noting the system is readily simple and accessible for both administrators and employees.
Reviewers often mention its effectiveness in cutting administrative load, especially for tracking leave and centralizing employee records. They appreciate the ability to step away from manual spreadsheets and value the automatic leave rollover feature, which simplifies recurring year-end processes.
Great overall experience. The platform is easy to use from both an admin and employee point of view. It provides a much needed turnkey HR solution that helps us focus on delivering our product.
User feedback is sharply divided, presenting VIVA HR as a highly valuable tool but one associated with serious operational warnings. Many users rave that it is the perfect, inexpensive ATS solution for small businesses, praising its ability to organize job postings, streamline candidates, and provide a game-changing recruitment strategy.
The customer support team is frequently called "amazing" and "fantastic," often offering prompt, helpful responses. However, a significant portion of feedback raises major alarms regarding system governance.
We had a hard time finding the right ATS for our small business. Many options were too expensive or had unnecessary features. VIVAHR was exactly what we needed. It’s a 5-Star experience!
Our Verdict
Deciding between KiwiHR and VIVA HR comes down to specialization versus consolidation. If you need a single platform for the full employee lifecycle, KiwiHR is your winner. If your only focus right now is affordable, streamlined hiring, VIVA HR delivers superb value. KiwiHR’s superpower is its modular, comprehensive HR ecosystem. You can start with the ATS, then add Core HRIS and Performance Management as you scale. Features like expense tracking, performance reviews, and compliance tools give KiwiHR depth VIVA HR can’t match. VIVA HR’s strength is its focused, affordable recruitment solution. It provides clear hiring pipelines and easy communication via text for small teams. Starting at potentially just $1/month, VIVA HR lowers the barrier significantly for basic, effective hiring. The deciding factor is whether you need integrated HR management or just talent acquisition. Choose KiwiHR if you are growing past 50 employees and require formal time tracking and performance reviews. Opt for VIVA HR if your primary need is strictly tracking candidates cheaply and efficiently. For a holistic solution that scales powerfully with headcount, choose KiwiHR. For immediate, budget-friendly ATS value for a new business, choose VIVA HR.
Frequently Asked Questions
Which software is better for managing employee time off: KiwiHR or VIVA HR?
KiwiHR is definitively better for time off and internal employee management. Its Core HRIS Manage module handles absence tracking, attendance, and employee databases. VIVA HR focuses exclusively on the pre-hire recruitment phase.
Does VIVA HR have performance review capabilities like KiwiHR?
No, VIVA HR does not feature formal performance review tools. KiwiHR offers a dedicated Performance Management Grow module. This includes 360° feedback, goal settings, and structured development plans.
Which tool offers a cheaper entry price, KiwiHR or VIVA HR?
VIVA HR is substantially cheaper to start, with pricing beginning as low as $1/month. KiwiHR's entry-level HRIS module starts at €83/month, and its ATS is €270/month.
How do the integration options compare between KiwiHR and VIVA HR?
KiwiHR touts 500+ tech and service partners and offers SSO/API access for enterprise integration. VIVA HR claims thousands of available integrations, particularly with HRIS systems. Both offer robust connectivity.
Is KiwiHR a good choice for a small startup with only a hiring need?
KiwiHR is robust but potentially overkill for a new startup focused only on hiring. VIVA HR offers highly effective, focused ATS capabilities at a much lower cost for small teams.
Can I get dedicated customer support with KiwiHR or VIVA HR?
KiwiHR consistently receives high praise for its responsive support team and fast service. The top-tier ATS Optimize plan grants you a dedicated Customer Success Manager (CSM). VIVA HR also has responsive support, but without guaranteed specialized CSM access.
Ready to Choose?
Both tools have their strengths. Choose based on your specific needs.